23/01/2017
URGENT VACANCY AVAILABLE
JOB DESCRIPTION: PERSONAL ASSISTANT/ ADMIN
SALARY: NEGOTIABLE
EMAIL CV: [email protected]
FAX CV: 086 509 5925
Primary duties and responsibilities
• Diary and Time Management
• Email Management
• Screen and respond to all incoming telephone calls and take action as appropriate
• Manage company stationary and grocery requirements
• Procurement of ad hoc items required
• Provide full secretarial and administrative support service to the Managing director
• Draft routine correspondence for approval and signature
• Ensure all required approvals are processed and returned to relevant stakeholders
• Receive visitors to the office
• Maintain the office filing system and all personnel records
• Travel arrangements
• Attend to any catering / beverage requirements for meetings and functions
• Event Co-ordination
• Arrange meetings as and when required
• Undertake projects and research
• Ensure that all tasks are captured and updated regularly on Smartsheet
• Act as the communication medium in the office to relevant internal and external stakeholders
• Assist in managing all legal requirements, including documentation and relevant correspondence.
• Compile Director’s meeting reports
• Compile minutes when required
• Excellent Short term knowledge
Candidate Requirements
Minimum Requirements
• Matric / Grade 12 or equivalent certificate essential
• Minimum 5 years’ experience as a Personal Assistant / Secretary
• Proficient skills in Microsoft Word, and Excel
Skills Required
• Good telephone manner
• Tact and discretion
• Strong Interpersonal & Communication skills (Verbal and Written)
This position reports to: Managing Director
