03/22/2024
We are seeking a dedicated and efficient Administrative Assistant to join our dynamic team at Harley Hull Lending and Services. As an Administrative Assistant, you will play a crucial role in supporting the smooth operation of our consumer auto finance office by providing administrative and clerical assistance to ensure efficient workflow and excellent customer service.
Responsibilities:
Provide administrative support to the auto finance department, including but not limited to, answering phone calls, managing emails, and handling correspondence.
Assist in preparing and processing loan documents, contracts, and other financial paperwork accurately and in a timely manner.
Maintain and organize electronic and physical filing systems to ensure easy retrieval of documents.
Coordinate appointments, meetings, and travel arrangements for team members as needed.
Assist in data entry, maintaining accurate records, and updating databases with customer information and financial transactions.
Collaborate with team members to ensure seamless communication and workflow within the department.
Assist in resolving customer inquiries, concerns, and complaints in a professional and timely manner.
Support special projects and initiatives as assigned by management, demonstrating flexibility and willingness to adapt to changing priorities.
Assist in coordinating and organizing company events, conferences, and meetings.
Uphold confidentiality and integrity in handling sensitive information and documents.
Requirements:
High school diploma or equivalent; associate's degree or relevant certification is a plus.
Proven experience as an administrative assistant, preferably in the automotive or financial services industry.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other relevant software applications.
Strong organizational skills with the ability to multitask and prioritize tasks effectively in a fast-paced environment.
Excellent communication and interpersonal skills, both verbal and written.
Attention to detail and accuracy in completing tasks and handling documentation.
Ability to work independently with minimal supervision and as part of a team.
Strong work ethic and willingness to take initiative to support team goals and objectives.
Knowledge of auto finance processes and terminology is a plus.
Commitment to maintaining professionalism, confidentiality, and ethical standards at all times.
Bi-lingual Spanish is a plus.
Join our team at Harley Hull Lending and Services and be part of a collaborative and dynamic work environment where your skills and contributions are valued. Apply now to embark on a rewarding career journey with us!
