02/05/2025
Now hiring:
Our company is looking to hire an Administrative Assistant. Details of the position are listed below. We are looking for a highly motivated, trustworthy, and dependable person to fill this position. Please send resumes to [email protected] or apply in person at 2583 Cameron Langston Road, Grifton, NC.
This Administrative Assistant position requires a highly organized individual with strong communication skills to manage daily administrative tasks, including answering phones, scheduling appointments, managing calendars, handling incoming mail, preparing documents, maintaining files, and providing general support to the team, ensuring smooth office operations; proficiency in Microsoft Office Suite is essential.
Required Skills:
* Excellent communication skills, both verbal and written
* Strong organizational and time management abilities
* Detail-oriented with high accuracy
* Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
* Ability to multitask and prioritize effectively
* Professional demeanor and strong interpersonal skills
* Discretion and ability to handle confidential information
Key responsibilities may include:
* Reception and Communication: Answering phone calls, greeting visitors, directing inquiries to appropriate personnel
* Document Management: Preparing and editing documents, filing systems maintenance, distributing correspondence.
* Email Management: Responding to emails, managing email inboxes, forwarding messages.
* Office Administration: Ordering office supplies, maintaining inventory, coordinating office repairs.
* Data Entry: Entering data into spreadsheets and databases.
* Accounts Payable: Printing checks using Quickbooks, filing and maintaining payable records
* Accounts Receivable: Printing monthly statements and distributing using email or postal service, performing collections duties using email and phone calls.
* Auto Sales Documents: Preparing documentation for sale of vehicles using software provided, collect payments, schedule repairs, list vehicles online, review and manage collections on past due accounts.
