17/10/2013
AROUSER ELITE CLUB INCORPORATED (AEC) CODE OF CONDUCT
Effective: Immediately
Posted to: All Members
Posted by: AEC Board of Director (BOD’s)
Dated: May 15, 2012
1. POLICY
1.01. AEC Members must perform their duties in a manner that maintains and enhances public confidence and trust in the integrity, objectivity and impartiality of the group. Trust and mutual respect are the cornerstones of any relationship between an Officers and its members. As its most valuable and important asset, [Arouser Elite Club] Members therefore are expected to demonstrate the highest standards of behaviour.
1.02. Regulations for the acceptable conduct and behaviour of members are necessary for the orderly operation of any group, for the benefit and protection of the rights and safety of members and the protection of [Arouser Elite Club]'s assets. BOD, OFFICERS, MEMBERS are expected to govern their conduct and behaviour in a manner consistent with the guidelines set out herein.
1.03. [AROUSER ELITE CLUB INC] is committed to maintaining a MOTORCYCLE GROUP ACTIVITY, RIDES environment that is free of illegal drugs, alcohol, fi****ms (except when have License, PTC), explosives, or other improper materials. The possession, or use of such materials on MOTORCYCLE GROUP ACTIVITY, RIDES or during the conduct of [AROUSER ELITE CLUB INC] is prohibited. A breach of this policy will result in discipline up to and including discharge.
2. PURPOSE
2.01 The purpose of this Statement of Policy and Procedure is to provide guidelines, which may be changed from time to time, to promote understanding of what is considered acceptable and unacceptable conduct and behaviour; and to encourage consistency throughout the group.
2.02 This Code clarifies the Club expectations of its members, and re-affirms our commitment to caring for our environment and public needs and maintaining fiscal responsibility on behalf of the public and our members a guide for consistent behaviour. This Code is simply a formal statement of the policies and principles of conduct the Motorcycle Club has always embraced. Contravention of this Code is a serious matter to the Club and will be treated as such.
3. SCOPE
3.01 This Statement of Policy and Procedure applies to all members, BOD, Officers. All should receive a copy of the Code and certify each year that they have complied with this Code.
3.02. All members are expected to be aware of, and comply with, this Motorcycle code and conduct and its related policies.
4. RESPONSIBILITY
4.01 Each members including officers and BOD’s is responsible for observing rules of conduct that are normally accepted as standard in a Motorcycle Club.
4.02 Members, Officers and BOD’s of the Club must follow the highest standards of ethical behaviour in the course of their membership to ensure that public confidence and trust is maintained. The Club and all its members must be above suspicion and beyond reproach, and must be perceived in this manner.
4.03 BOD’s and Club Officers are responsible for counselling members promptly when their conduct or behaviour is inconsistent with the intent of this Statement of Policy and Procedure.
4.04 We all share the obligation to ensure a professional, respectful Motorcycle Club Riding environment
5. DEFINITIONS
None or insert definitions that would help Members better understand the application of the policy.
6. REFERENCES and RELATED STATEMENTS of POLICY and PROCEDURE
Members Principles Policy
Members Principles Policy
Club Harassment Policy
7. PROCEDURE
In order to earn and retain the trust and respect of each other within the [AROUSER ELITE CLUB INC] as well as the other Motorcycle Club – including individual riders and the general public – principles of honesty, integrity, fair dealing and the highest ethical standards must underlie everything we do and every decision we make. We must not take unfair advantage of anyone through manipulation, concealment, abuse of privileged information, misrepresentation of facts, or any other unfair dealing or unethical activity. We will be judged not only in terms of how competent we are at conducting our group activity, but also on our integrity and how we behave at Club, in community or political involvement and in the public expression of personal views. Accordingly, before embarking on any course of action we need to be able to answer “yes” to each of the following questions: Is it fair? Is it right? Is it legal?
Each of us needs to be aware of and comply with applicable laws, rules and regulations of all levels of government, related public and regulatory agencies, as well as Club policies that affect how we do our task inside the group. Corporately and individually, we must never knowingly violate laws or willfully blind ourselves to our legal or regulatory responsibilities or be a party to such actions or omissions
We must be aware of the policy framework that guides and governs our behavior in the performance of our day-to-day activities and conduct ourselves in a manner consistent with those policies and the Code.
The Club's reputation rests on how the other motorcycle group, riders and the public perceive us individually – not only in terms of how competent we are at handling their own group, but also on our integrity and how we behave. The following are some examples of situations where our individual actions could affect that perception.
Those who, in good faith, report concerns of the kind described below will be protected by the Club.
7.01 Appropriate Conduct and Behaviour includes but is not limited to:
Adherence to published policies, practices and procedures;
Competent performance of all members, officers duties assigned;
Prompt and regular attendance at any group activity or rides;
Courtesy to and respect for co- members , officers and BOD’s or any other person who deals with (AROUSER ELITE CLUB INC.] in the conduct of its activities;
Wearing proper group riding attire during Club Activity, Group Official and non Official ride appropriate to the activity performed. For this purpose Non wearing of basic motorcycle protective gears are not acceptable or not allowed to join in the group activity.
Members must not engage in, or condone behaviour which causes unnecessary mental, physical distress or loss of dignity, privacy or autonomy to other group or members.
Members have a responsibility to promote and safeguard the well-being and safety of the Club as a whole, and fellow members at all times by ensuring that no act or omission on their part places them at risk or in harm's way
7.02 Inappropriate Conduct and Behaviour includes but is not limited to:
Using obscene, abusive language;
Spreading malicious gossip or rumours;
Harassing, threatening, intimidating, coercing any person at any time;
Horseplay or throwing objects during AEC Official meetings (Tambay);
Attending or joining the group activity, rides while under the influence of alcohol, drugs, or prohibited substances;
Creating or contributing to unsanitary conditions;
Gambling, lotteries, or any other game of chance while on the ongoing activity
7.03 Unacceptable Conduct or Behaviour includes:
Perceived inappropriate comments directed at an individual related to the person's s*x, s*xual orientation, racial background, religion, or physical ability.
Possession of guns, weapons or explosives while on group meeting, activity, rides;
Possession, c onsumption or use of alcoholic beverages or illegal substances while on group meeting, activity, rides; consumption or use of alcoholic beverages will be allowed depending of the activity and with the consent or approval of the club president or any of the BOD’s;
Solicitation of other members , for any reason, during meetings, activity, rides unless approved in advance by the [PRESIDENT];
Willful violation of safety rules and procedures;
Willful neglect and/or mishandling motorcycle and club properties;
Borrowing and Unsafe driving of others members vehicles;
Using of members property without his/her consent or approval
Theft and/or falsification of Club records; Threat of/or actual physical contact of any kind when there is a perception of physical violence. For example: Violent grabbing, pushing, or shoving and throwing of instruments, materials or equipment of any kind.
Sexual harassment of any kind. Types of conduct which may constitute s*xual harassment include but are not limited to: Sexual remarks or jokes causing embarrassment or offence after the person making the joke has been informed that they are embarrassing or offensive or that are by their nature reasonably known to be embarrassing or offensive. Sexual solicitation or advance made by a person in a position to confer, grant, or deny a benefit or advancement where the person making the solicitation or advance knows or ought reasonably to know it is unwelcome. Sexually degrading words used to describe a person. Sexually suggestive or obscene comments or gestures. Leering, touching, advances, propositions or requests for s*xual favours. Derogatory or degrading remarks, verbal abuse, or threats directed towards members of one gender or regarding one=s s*xual orientation. Inquiries or comments about a person=s s*x life, s*xual prowess, or s*xual deficiencies. The display of s*xually suggestive material in the club. Persistent unwanted contact or attention after the end of a consensual relationship.Comments which draw attention to a person=s gender and have the effect of undermining the person's role in a professional or motorcycle club environment. Comments regarding a person's physical appearance or attractiveness.
Indecency;
Malicious, or intentionally and obvious posting of indecency, or while having the possession of guns, or any other deadly weapon who seems obviously attracting other person’s or challenge for a fight or person threatening while posting such pictures on their personal wall, social websites or the club official group page.
Fighting;
Poor or careless work;
Insult, threatening members specially the officers and BOD’s in any form;
Maliciuos conduct such as whistling, joke, malicious and intimidating glance especially to the woman;
NOTE
Any members, appointed individual in the club who found involve in any Heinous Crime, accused or has an ongoing case will be immidiately terminated without further question or hearing in the club. this is to ensure the safety of our group and members to protect the interest and good public standard of our beloved Motorcycle Club
Sanction to impose immediately
termination without notice or explenation in lieu thereof.
7.04 Required Action
If we suspect an actual or potential breach of this Code – whether it be a conflict of interest, a breach of applicable law, regulations, rules or what appears to be unethical, fraudulent or other illegal behaviour on the part of a colleague – we must do something about it. Why? Because by simply looking away, we become part of the problem. In order to be part of the solution, we must all be alert to activities that may point to a breach of any laws, rules, and regulations, any club Policies or this Code.
If we know of or suspect such breaches, either by ourselves personally or by another individual, we must immediately report to any one of the appropriate persons indicated on the directory provided on the motorcycle's group website or contact our Officers [AROUSER ELITE CLUB INC.] Corporate Compliance for guidance. Those persons are responsible for appropriately receiving, retaining, handling and, where appropriate, reporting and escalating verbal and written complaints and reports in relation to such matters in accordance with CLUB policies. If you have already taken a concern to the appropriate persons and referred to above and you are not satisfied with the response, you should promptly refer the matter to the highest level of the CLUB or any other designated person such as the President or the BOD’s.
Perceive and determine if any action is requested or required. It is not the intent of the Code to create a compulsion to report or an atmosphere of paranoia since this would not be in keeping with the spirit of the principles espoused.
The following list is not meant to imply any chronological order for action. The action taken should be entirely up to the concerned party or parties. Possible action includes:
Reporting breaches of the Code on a confidential, ananymous basis. If you wish to report a potential or actual breach of this Code on a confidential, anonymous basis you should promptly submit a verbal or written report to the appropriate persons who receive such confidential, anonymous reports as indicated on the directory provided on the club's group website.
If you are unsure of the best way to proceed on reporting or making complaints relating to potential or actual breaches of this Code, you must immediately consult any one of the appropriate person.
The designated person who received the complaint will speak to the individual(s) deemed responsible, directly identifying the problem, and seeking to resolve the concern.
The designated person who received the complaint will speak to the appropriate Officers for the individual or individuals about whom the complaint is being made;
If further action is required, a meeting will be set up with the parties concerned and with the designated person in charge of applying, mediating and issuing orders or dispute resolution related to the code of conduct policy. Results of this meeting are to be held confidential by all parties with reports going only to those individuals acceptable to both parties.
That designated person must establish a formal enquiry to validate the complaint and advise the head of the club or whoever is in authority in regard to an appropriate reaction. The nature of such an enquiry process will be at the discretion of head of the company or whoever is in authority.
Before any action is taken, individuals will be advised that vexatious or frivolous accusations of abusive behaviour constitute another form of inappropriate interaction Persons found to be engaging in this will be dealt with at the discretion of President or Chairman of the BOD’s or whoever is in authority.
When, in the opinion of the designated person and head of the club or whoever is in authority a sufficient body of complaint has been built up to warrant it, he/she shall consult with the appropriate authority relating to the group or source of the problem in regard to establishing some form of educational experience aimed at heightening awareness of the issues in the group or unit as a whole without creating an atmosphere of accusation or defensiveness and to stop such behaviour subject in the complaint. Failure of this process, , (i.e., continuing complaints) shall be brought to the attention of the one in authority immediately for action.
Need for further action or more stringent measures will be assessed and applied immediately or as soon as possible, taking into account the seriousness of the violation as well as any failure to cooperate in any investigation in relation to any violation. Disciplinary action can include, but is not limited to, counseling, an impact on the applicable individual's record or remuneration, suspension or termination of membership , pursuit of any and all remedies available to the club for any damages or harm resulting to it from a violation (including injunctive relief), and referral to the appropriate legal or regulatory body. Generally, any members whose seriously breaches [AROUSER ELITE CLUB INC] policy will be dismissed. Where applicable, the company will refer the matter to the police.
SO ORDERED…
